UrbiTools Privacy Policy
Last updated: 13 August 2025
At UrbiTools (operated from Pakistan and available at https://urbitools.com), your privacy comes first.
This policy explains—in plain English—how we collect, use, store and protect your data when you use our free, browser-based online web tools.
This policy explains—in plain English—how we collect, use, store and protect your data when you use our free, browser-based online web tools.
Quick Overview
- No installation required – every tool runs locally in your browser.
- No hidden trackers – we only collect what we truly need to keep the services running.
- You stay in control – delete or export your data any time.
- GDPR-aligned & CCPA-ready – even though we’re based in Pakistan, we follow global best-practice.
1.Definitions
| Term | Meaning |
|---|---|
| UrbiTools, we, us | UrbiTools, the free online toolkit. |
| Service | All web tools hosted on urbitools.com. |
| Personal Data | Any info that can identify you (e-mail, name, IP, etc.). |
| Usage Data | Tech stats collected automatically (browser type, pages visited, time spent). |
| Cookies | Small text files stored on your device to remember preferences or session states. |
What We Collect & Why
| Data Type | When We Collect It | Purpose | Legal Basis |
|---|---|---|---|
| E-mail address | When you contact us or subscribe to updates | Respond to questions, send security alerts | Consent |
| First & last name | Optional in contact form | Personalise replies | Consent |
| Usage Data (IP, browser, pages, timestamps) | Automatically via server logs & minimal analytics | Detect outages, analyse traffic trends, prevent abuse | Legitimate interests |
| Cookies | When you accept the cookie banner | Remember lang |
🔍 No fingerprinting, no cross-site tracking.
We do not sell or rent your data to advertisers.
We do not sell or rent your data to advertisers.
3. Cookies & Similar Tech
| Cookie Category | Example Purpose | Lifespan |
|---|---|---|
| Essential | Login sessions, CSRF protection | Session |
| Preference | Remember dark-mode choice | 1 year |
| Analytics | Anonymous page-views counter (Plausible Analytics) | 24 h |
You can refuse or delete cookies at any time via your browser settings. Some tool features may not work if cookies are disabled.
4. How We Use Your Information
- To provide & maintain the tools you access (image converters, text utilities, calculators, etc.).
- To improve performance and fix bugs using aggregated, non-identifiable analytics.
- To communicate with you about service updates or security issues (only if you opt-in).
- To comply with legal obligations (tax, accounting, law-enforcement requests).
We never use your uploaded files for model training, marketing or any secondary purpose.
5. Data Sharing & Disclosure
| Recipient | Reason | Safeguards |
|---|---|---|
| Hosting provider (DigitalOcean) | Store web server logs | GDPR-compliant DPA |
| Analytics provider (Plausible) | Anonymous traffic stats | EU-hosted, no personal identifiers |
| Law enforcement | Only if legally compelled | Court order review |
5. Data Sharing & Disclosure
Recipient | Reason | Safeguards |
|---|---|---|
| Hosting provider (DigitalOcean) | Store web server logs | GDPR-compliant DPA |
| Analytics provider (Plausible) | Anonymous traffic stats | EU-hosted, no personal identifiers |
| Law enforcement | Only if legally compelled | Court order review |
We do not share data with ad networks, data brokers or social-media platforms.
6. International Transfers
Your data may be processed on secure servers in the Netherlands (ISO 27001 certified).
Whenever we transfer data outside Pakistan, we ensure adequate safeguards—Standard Contractual Clauses or equivalent.
Whenever we transfer data outside Pakistan, we ensure adequate safeguards—Standard Contractual Clauses or equivalent.
7. Data Retention
| Data | Retention Period |
|---|---|
| Contact-form messages | 12 months |
| Server logs | 30 days, then auto-deleted |
| Analytics stats | Aggregated and anonymised immediately |
8. Your Rights (Global)
Regardless of where you live, you may:
- Access the personal data we hold about you
- Correct inaccurate data
- Delete your data (“right to be forgotten”)
- Port your data in a machine-readable format
- Opt-out of marketing e-mails (unsubscribe link in every message)
Submit a request via privacy@urbitools.com. We will respond within 30 days.
9. Children’s Privacy
UrbiTools is not directed at children under 13. If we learn that we have collected data from a child without parental consent, we will delete it immediately.
10. Security Measures
- HTTPS/TLS 1.3 encryption in transit
- Daily backups encrypted at rest
- Role-based access to production servers
- Quarterly vulnerability scans
While no online service is 100 % secure, we follow industry best-practice to protect your data
11. Links to Third-Party Sites
Our tools may contain outbound links (e.g., “How-to” tutorials).
We are not responsible for the privacy practices of those sites. Always review their policies.
We are not responsible for the privacy practices of those sites. Always review their policies.
11. Links to Third-Party Sites
Our tools may contain outbound links (e.g., “How-to” tutorials).
We are not responsible for the privacy practices of those sites. Always review their policies.
We are not responsible for the privacy practices of those sites. Always review their policies.
12. Changes to This Policy
We will post any updates on this page and, if material, notify you via e-mail or a prominent banner.
Review the “Last updated” date at the top to see when changes were made.
Review the “Last updated” date at the top to see when changes were made.
13. Contact the Data Protection Officer (DPO)
Email: privacy@urbitools.com